Submitting a Claim continued...

Claim Form continued...

It is important that any changes to details within an approved project be notified to SEP Ltd well in advance of a claim's due date. If this has not been notified and the requested changes agreed in advance of its submission, the web based system will not allow validation of the claim. Further information on this is detailed below at Change Process.

Completed claims should be validated, submitted and a paper copy sent to SEP Ltd. At this stage claims are unsigned. SEP Ltd will check each claim and, when satisfied that it is correct, activate a signature page for completion by Project Sponsors. A signed paper (or hard) copy should then be sent to SEP Ltd. This must be the same version number as that on the web based system checked prior to the signature page being activated.

When a signed claim has been processed by SEP Ltd, the project's next claim will be generated in the system ready for your next submission. This new claim captures all information from previous claims and is ready for its expenditure and progress details for the next claim period to be added.

Detailed guidance on use of this claim system and compilation of claims is available here.

Post Payment Checks

From 1 August 2005, the Scottish Executive is implementing checks on claims after payment.

These post payment checks will require project sponsors to submit a selection of copy invoices and bank statements when requested to do so by the Scottish Executive in relation to claims submitted. This additional check is being introduced to further enhance the checking process currently in place. It will also assist project sponsors to ensure that a high quality of record keeping is maintained and should not affect payment times.