Submitting a Claim continued...

Audit of Final Claims

From 1 April 2004 all final claims for projects awarded a grant of £50,000 or more require independent certification by auditors. The cost fees associated with this can be included in the eligible costs of a project. Guidance on audit fees can be found here.

Retention of Documents

Supporting documentation for individual projects funded under the 2000-2006 Western Scotland Objective 2 and Clyde Waterfront URBAN II Programmes should be retained until 31 December 2012. Please remember that this requirement also refers to all projects' documentation including that held by third party sub-contractors and beneficiaries. It is the responsibility of the applicant to ensure that all this information is accessible. Information on dates for document retention for other Programmes can be found here.

Changes to Projects - After Approval is Given

Change Process

Occasionally there may be a need for Project Sponsors to make changes to a project's expenditure profile, its targets or other features after it has received an Offer of Grant.

These changes cannot be notified using the claim form. They are handled separately through the 'Change Process' and a pro forma enables changes to be notified to SEP Ltd. Guidance explaining the most common types of changes affecting projects and how to notify a reduction to the grant awarded is given. This guidance also describes the circumstances in which you might apply for an increase to an award approved.